Tutorial 16 - The Chart

This is where the Account Structure is assembled to fit the business model. In this Tutorial you will make the following assumptions:
1. Head Office is in control over all assets and liabilities except for all Inventories and some Fixed Assets which are maintained at the Operating Branches.
2. Head Office is a Cost Centre in that it does not have any revenues. Head Office expenses are not allocated to the Operating Branches but included in the Consolidated Operating Statement.
3. The Operating Branches have an identical Account Chart.

You will attach GL Accounts to Head Office and to the East Side Branch (you will deal with the West Side Branch as part of Tutorial 20). While you could add Subledgers to their respective GL Accounts at this time, some of the other Inspector settings (e.g. the Open Items definition for some of the Subledgers) can not be carried out until the Transaction Templates have been created. Consequently you will bypass all of the GL Account Inspector settings at this time and handle them in Tutorial 20.



Exercise 16 - 1, Attaching GL Accounts to the Head Office

1. Launch the Chart editor.
When the Account Chart Builder window is displayed for the first time after establishing the Account Prototypes, the window is displayed as:

2. Select Head Office in the GL Prefix column.
3. Select the Chart > Add to Level > GL Account... menu item.
This will display the Add Code panel
4. Select the GL Accounts that you wish to attach to the Head Office Prefix.
Since not all accounts apply, we can not press the Add all button but have to do it selectively. You can select a range, as in the following example, or click on one account at a time.

After releasing the mouse, the selected account(s) will be disabled in the Add Code window and included in the GL Account column of the Account Chart Builder window. On completing the Head Office allocation the two views should look like this:

   


Exercise 16 - 1, Attaching GL Accounts to the East Side Branch
1. Select East Side in the GL Prefix column.
2. Select the Chart > Add to Level > GL Account... menu item.
3. Select the GL Accounts that you wish to attach to the East Side Prefix.
On completion the GL Account column of the Account Chart Builder window should look like this:


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